Type of position : permanent, full time (35h/week)
Starting date : end of October
MAI (Montréal, arts interculturels) is looking to fill the position of Production Coordinator, a permanent position within its team.
About the MAI
MAI is a multidisciplinary and intercultural presenter (dance, theater, performances, music, installations, visual arts, etc.) located in the Milton-Parc neighborhood in Montreal and has been presenting artistic projects in the performing and visual arts for over 25 years. MAI primarily supports and presents projects by emerging and established local and national BIPOC, disabled, and 2SLGBTQIA+ artists.
Job Description and Tasks
Under the supervision of the Executive and Artistic Director, the role of the Production Coordinator is to coordinate a smooth running of the projects presented at the MAI. They are responsible for coordinating the projects presented each season in the MAI’s venues (gallery, theater, and café-bar) with artists, curators, and various MAI partners. In addition, they collaborate with the various MAI departments (communications, Public + program, technical team, accounting, artistic engagement, and venue management) to ensure the successful completion of MAI projects.
Furthermore, the Production Coordinator participates in the search for funding in the performing and visual arts, with the support of the Executive Director. In addition, they provide coaching and mentoring services to artists supported by the MAI in collaboration with the Artistic Engagement Coordinator, MAI staff and/or external experts (production coaching, grant writing, strategic and technical advice, promotion, etc.). This person must be familiar with the Montreal arts community, its professional associations and the coordination of performing and visual arts projects’ presentation.
Tasks
Programming
- Participate in the coordination of the annual visual and performing arts program at the MAI under the supervision of the Executive and Artistic Director.
- Participate in the development of the MAI programming calendar.
- Participate in coordination off-site programming, if necessary.
- Draft contracts, coordinate insurance, and fees for artists, curators, and partners in the performing and visual arts projects.
- Organize and attend pre-production meetings with the technical director and artists.
- Manage accommodation and transportation, as well as welcome national and international artists and curators.
- Manage tax exemptions and visas (for international artists).
- Follow-up agreements with producers and partners involved in presentation and production management.
- Prepare posters, vinyl stickers, texts, and exhibition documentation.
- Manage the transportation of artworks for the exhibitions.
- Coordinate ticket reservations and update venue capacity in collaboration with the Box Office Coordinator.
- Coordinate VIP invitation lists for all performing arts.
- Attend dress rehearsals, premieres, and exhibitions openings.
- Organize post-mortems for each project presented at the MAI.
Administration
- Help with grants writing for the selected projects, follow ups, and reports.
- Create production budgets in collaboration with the Executive & Artistic Director and the Technical Director.
Consultation and prospection
- Help with the coordination of annual calls for artists and curators projects.
- Update lists and visual art and performing arts applications.
Required Skills and Qualities
- Various experience in the multidisciplinary arts sector
- Experience in project management (planning, coordination, logistics, evaluation)
- Excellent knowledge of the visual and performing arts sector in Montreal and Canada
- Strong ability to manage multiple projects simultaneously and meet production deadlines
- Excellent spoken and written French, and good spoken and written English
- Willingness to occasionally work weekday evenings and weekends
- Ability to work in a team and under pressure
- Ability in working with various writing and image processing softwares
- Creative mind, take initiatives, and rigorous
Working conditions
- 35-hour per week position
- Salary to be discussed based on experience and skills – minimum of $27/hour
- Flexible work schedule and remote work possible for a few days per week
- 4 weeks of annual vacation (Christmas break and construction holiday) and additional weeks to be accumulated based on seniority
- Mental health and sick leave days available and wellness package
Please send your application, including your CV and a cover letter, by October 3, 2025, 5 p.m. to [email protected]
Start date: end of October
Please note that we will only contact candidates selected for interviews.